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What information should be on a Sales Invoice?

I see lots of different sales invoices in my office, some have invoices numbers, some don't; some have a date on, others don't; some have VAT on but no VAT number on them; no wonder people get confused, so what should you include on your Sales Invoices.

According to HMRC you should have the following:

You must clearly display the word 'Invoice' on the document.
You must also include:
  • a unique identification number - (Invoice Number)
  • your company name, address and contact information
  • the company name and address of the customer you're invoicing
  • a clear description of what you're charging for
  • the date the goods or service were provided (supply date)
  • the date of the invoice
  • the amount(s) being charged
  • VAT amount if applicable - (only if you are VAT registered)
  • the total amount owed

Sole Trader Invoices

  • you must include your name and any business name being used
  • an address where any legal documents can be delivered to you if you are using a business name

Limited Company Invoices

  • You must include the full company name as it appears on the certificate of incorporation.
  • If you decide to put names of your directors on your invoices, you must include the names of all directors.
Source - https://www.gov.uk/invoicing-and-taking-payment-from-customers/invoices-what-they-must-include

VAT Invoices

If you are VAT registered you must use VAT invoices, for more detailed information on VAT invoices click here - https://www.gov.uk/vat-record-keeping/vat-invoices

Invoice Template

If you aren't currently using an online or desktop accounting software package then why not use this free template and adapt it to your own company.
For more information or help on setting up your sales invoices why not call me on 01226 827249


 

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